(English) Your first consultation with SposiamoVi

Our vital tips to help you get your wedding pointed in the right direction.

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(English) Your first consultation with SposiamoVi

posted in: Featured, Questions? Ask SposiamoVi, Tips from Pros at 9:02, mercoledì 10th dicembre

How to choose a wedding planner

Okay, so you’ve said ‘I do!’ and you’re going to be Mr. and Mrs. in a year’s time (or less). That’s fabulous! If one of your first steps is to hire a wedding planner, we have some vital tips to help you get your wedding pointed in the right direction.


After you’ve researched potential wedding planners and narrowed down your list to, say, three, it’s important to make contact and conduct a question/answer session. The planner will need to know things like guest headcount, potential location desires, catering wishes, etc. in order to put together a basic service proposal and estimate the cost of your wedding. You’ll need to know about the planner’s experience, basic event rates, availability, etc.

Please note that, unless you have a ‘sky is the limit’ budget, a cost estimate is virtually impossible if information, numbers and details are not shared from the start. But more on that later…

At SposiamoVi our first consultation usually happens via Skype or telephone conversation. we have some very basic questions that we ask our potential clients, and which they should be ready to answer:

1) Where?

2) When?

3) How many guests?

4) How large is your budget?

5) Anything you can’t do without?

And we understand that you have questions too. The first consultation is absolutely free of charge, so we encourage you to make the most of it!

Where do you want to get married?

Only know that you want to get married in Italy? That’s fine. We have a broad knowledge of Italy and its most beautiful destinations. During our conversation, we can help guide you to the most perfect venues and areas that make sense for you, your family and your friends. Some things that can help us narrow down the search: Any favourite areas which hold emotional value for you and/or your partner? Would you prefer to have your wedding on a sailing vessel, on the coast or in the countryside? Should the location(s) be in the thick of the city or off the beaten path?

When are you getting married?

Summer 2015 is a starting point, but we would like you to give at least two potential wedding dates; exact dates that can be identified clearly on a calendar.

Without specific dates to start from we can’t tell you whether we are available to work with you, much less work up the estimated costs, research venue/catering possibilities, and so on.

Something to consider: a low season wedding is less expensive than a wedding in the high season, and a weekend wedding is more expensive than on a weekday. Additionally, in terms of hotel/travel costs, these considerations could make a great difference when enticing your guests to attend.

What does your guest list look like?

The size of the guest list will impact your choice of the venue as well as the overall budget.

We suggest that you first speak to your family and friends, so that you can create a list of actual attendees. This helps everyone to be on the same page and minimise those unexpected and dreaded last-minute additions during the planning.

If this is not discussed in advance, inflated headcounts can easily double the budget.

How about your budget?

We’re all brought up to know that discussing the price of (most) things is tactless. However, this social rule does not apply to hiring a wedding planner. We will ask you frankly about your budget from the very start, and it’s vital to know this information so that we can get things started in the right direction.

At SposiamoVi we make it a point to provide you with realistic quotes. If you have a strict budget that we simply cannot accommodate, we will let you know immediately so that you can look for other options. Some of our more budget-minded couples will review our initial quote and decide to work with us anyway; others opt to choose from our list of individual, on-the-day services; still other couples choose for hotel receptions with on site planners, mill companies or tour operators.

Keep in mind that our first estimate will not be exact. Alterations to the concept budget come down to adjusting the guest list, having more than one venue involved or adding more services. Through it all, we go out of our way to keep a running realistic concept budget and (re)calculation of our fee, which is also based on the size of the event.

What can you absolutely not do without?

You probably already have a list of the things that you really can’t do without on your wedding day.

For example, if you need a kosher catering service we want to make sure that we propose trusted caterers; if you have a guest who needs medical assistance we will give that person more personal attention; if you want sheer exclusivity we will only review private properties that are closed to the general public.

Knowing your can’t-do-withouts is useful to us, helps us to even better estimate how much your dream wedding could cost.

As a final word of caution, please be wary of planners that are willing to take on your wedding without knowing anything about you, your budget or your wishes. They typically will not be able to keep your wedding on budget, get the kind of vendors or location you want or keep your wedding on track, leading to less than perfect results and inflated costs. This behaviour is usually the mark of an inexperienced or careless wedding planner. Sure, your special day will be memorable… but for all the wrong reasons.

SposiamoVi could help you make your wedding day a special, positive experience. One that will resonate in your memory forever.

Do you have the basic answers to the questions above? While you’re at it, have you reviewed our FAQ page and put together a list of your own burning questions?

Well then, it’s time to contact us so that we can discuss your wedding and your every wedding wish; down to the last detail.

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posted in: Tips from Pros at 3:36, lunedì 9th giugno

The key to throwing the ultimate destination wedding has nothing to do with sparkle or impressing guests with expensive gifts. It’s all about making sure your guests are treated to a unique experience. That they feel valued, well looked after. Sure, it’s your day and you and your partner should create it how you want it. But don’t forget that you’re also celebrating the love you have for your friends and family. Let your wedding be the BEST wedding they have EVER attended!

Photo by Erin&Gabri

We at SposiamoVi want to share some of our best ideas for fab destination weddings. To help you focus on your guests and make their experience one to remember — from welcome baskets to after parties and beyond…

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With an excellent planner by your side

posted in: Tips from Pros at 3:27, lunedì 9th giugno

At SposiamoVi, we’re always excited to hear from our couples that they enjoyed their Italian wedding. That it was even better than they had imagined. That they couldn’t have pulled it off without their SposiamoVi wedding planner. We’re blushing now just remembering the instances!

But, just imagine what some wedding experiences would be like without a good wedding planner by your side. We shudder to think of you being left to solve last minute issues on your wedding day.

Here are just a few scenarios that you could avoid by hiring an excellent wedding planner to support you and your partner throughout your wedding experience.

An inconvenient turn-out
No planner
All the guest RSVPs are in, and a total headcount has been given to the hotel caterer. However, 24 hours before the wedding, ten people change their minds and decide to come. The hotel venue is already packed with tables with assigned-seating. The bride, future mothers-in-law and hotel event coordinator struggle to work out who will sit where, while the groom tries to soothe ego clashes.

With a planner
The bride contacts the planner 24 hours before the wedding that ten people have decided to come after all. The planner comes to the bride with the seating chart, asks her whether there are any conflicting personalities to watch out for before (re)assigning seats, then meets with the hotel event coordinator to re-plan the seating and table arrangements. The bride and groom go to their rehearsal and dinner with a sigh of relief that all is well.

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