Frequently Asked Questions

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What is your experience as a destination wedding planner in Italy?

Sposiamovi has orchestrated weddings in Italy for non-Italian couples since 2006, with over 600 successful and passionate weddings under our belt, marking our planners and coordinators as experts when it comes to Italian destination weddings. 

Our skilled staff is fluent in Italian, English, and German, and we have well established relationships with all Italian regional consulates and religious authorities. Although we specialize in planning Civil, Symbolic, Catholic, and Jewish weddings, we have also planned many Hindu, Protestant, and Interfaith weddings throughout Italy.

How many weddings do you plan in a year and how do you manage your workload?

A Sposiamovi wedding coordinator plans and executes, on average, 6 to 8 weddings per year, ensuring each of our clients have our full attention throughout the duration of their wedding planning experience. In the weeks leading up to your special event, your Sposiamovi coordinator dedicates themselves to you and your guests, providing full-time assistance to you whenever and wherever you may need it. 

Sposiamovi is committed to quality, bespoke wedding and event services, which means we choose only to plan a limited number of events every year. 

If we choose to work with you, what makes our wedding stand out from others in terms of focus, attention, and service? 

Choosing the right wedding planner is essential to making your special day both memorable and effortless. Working with Sposiamovi is an assurance that your wedding will stand out in terms of focus, attention and service. 

Sposiamovi has a large, committed team of wedding planners, setting us apart from other wedding planners in Italy. Our team consists of a main planner, assistant planner, stylist, and guest concierge manager, all of whom are dedicated to making your wedding day seamless and stress-free. We have a proven track record of managing unexpected situations with ease and grace, ensuring that your wedding day runs smoothly from start to finish.

Through our in-house design and concierge services, we provide you with a customized and personalized experience reflecting both your style and unique preferences. Whether it’s discovering the perfect venue or choosing flowers and decor, we offer a comprehensive range of services to assist you in manifesting the wedding of your wildest dreams. 

In addition to our in-house services, Sposiamovi is known for our highly curated and established relationships with local venues, having teamed with these partners for years. These connections are invaluable, allowing us to secure not only the best prices and services for you, but also in adding the perfect Italian flair to your event. Our network includes some of the top wedding vendors in Italy, so rest assured knowing your wedding will be of the highest quality.

Perhaps most importantly, our highly skilled team members each exude professionalism, organization, finesse, and thoughtfulness. Planning a destination wedding can be stressful, but we strive to make the process as enjoyable as possible for our clients. We are passionate about what we do and are committed to ensuring that your wedding day is everything youimagined it to be.

When working with Sposiamovi, you can expect a wedding experience that is truly unique and tailored to your needs. We are confident that our expertise, attention to detail, and personalized approach make us the perfect wedding planner in Italy for your needs. 

What part of the planning are we responsible for? How much does the coordinator carry out on our behalf vs what we have to do for ourselves? 

We take the responsibility of creating the perfect event very seriously. 

Our team of expert coordinators will take the lead on all aspects of the planning process, working with you to ensure that every detail is executed with the utmost care and professionalism. Overall, as your wedding coordinators, we take on a significant portion of the planning process, allowing you to enjoy the experience without any undue stress or worry. 

However, the wedding day belongs to you and it is important for you to be involved in the process as much as you want. Hence, we will always provide regular updates and communicate with you throughout the entire planning journey.

At Sposiamovi, we are known for our clear communication and our shared understanding of expectations – these are key to any successful event planning experience. We dedicate time to discuss each aspect of the planning process with you, keeping you informed every step of the way. In order to create a truly unforgettable experience for you and your guests, we pride ourselves in fostering collaboration and teamwork to bring your vision to life. 

As clients, you will be responsible for various aspects of the planning process. 

First: You will work with the planner to establish a clear budget direction that aligns with your preferences and expectations. This helps us to identify vendors and services that best fit your needs and budget.

Second: While we assist with guest management, we will require a list of guests and contacts to ensure that all RSVPs are accounted for, and guests are properly accommodated on the day of the events.

Third: We require prompt and detailed feedback on all proposals of service, design boards, and your personal preferences. This is crucial in ensuring that your wedding vision is translated accurately and precisely.

Fourth: You will be required to revise all contracts and ensure that they are suitable for approval and assist in all payment-related matters.

We do not, however, deal with airline ticketing or dress shopping as these fall outside of our scope of service.

Why should I choose Sposiamovi versus a US-based planner?

Sposiamovi has been planning weddings in Italy since 2006 – that’s over 15 years of experience as a local resource for international clientele. Our staff is fluent in English, German, and Italian, and we have a deep personal knowledge of the country, venues, and vendors. As experts in the field and mainstays of the Italian wedding planning industry, we provide insider tips, advice, recommendations, and access to the highest quality, most trusted vendors in the industry. We assure you that you are receiving high-quality services and products from people who know and love the country you have chosen to celebrate in.

Our team has spent over a decade building relationships with our vast network of vendors across Italy. We only work with the best to be able to provide you with the highest quality of service.You can trust us to provide you with the perfect selection of venues, caterers, florists, and other service providers. 

We are proud and passionate about artisanal production and work closely with local artists and artisans to provide custom products for your celebration. Each Sposiamovi wedding is entirely unique and will reflect your personal styles and tastes. The small details and personal touches make all the difference when crafting a memorable and beautiful wedding day. 

The team at Sposiamovi understands intimately that planning a destination wedding comes with its own set of challenges and expenses, which is why we offer a large local team to ensure your worries are put to rest – do not fret about flying in big teams with a significant portion of your budget being dedicated to staffing and hospitality. We are committed to making the wedding planning process as seamless and stress-free as possible, so you can focus on enjoying your special day with your loved ones.

How do you make sure that each couple has the perfect wedding experience?

At Sposiamovi we believe that each couple's wedding day should be a reflection of their unique love story, style, and vision. While we understand that planning a destination wedding can be overwhelming, our highly personalized services are guaranteed to provide each couple with the perfect wedding experience. 

As event managers and producers, we work closely with our clients to understand their vision and create a bespoke wedding that truly reflects their style and personality. By understanding what makes our couples excited and what their guests are looking for, we are able to craft a memorable day that both surprises and touches their guests.

Our approach to wedding planning is centered around elevating the guest experience and pushing the boundaries of tradition. We are passionate about creating 'wow' moments that make the day unforgettable, whether it's a 15-person wedding or a 200 guest celebration. We believe that the key to a perfect wedding experience is in the details, and therefore we focus on the little things to ensure that every aspect of the day is just right.

From activities leading up to the wedding day to the moment guests first arrive, we strive to create a seamless and immersive experience that takes them on a journey of the passion and wonder only found in Italy. We also love to kick off wedding weekends with welcome parties that allow guests to mix and mingle in a relaxed setting, setting the mood for the wedding day.

We understand that every couple's needs are different, which is why we offer a personalized service to ensure that each client feels heard, understood, and cared for throughout the planning process. We work with each client to find the perfect location, vendors, and design elements to bring their dream wedding to life.

Are we able to reach out to you whenever needed during the planning process, or will there be other people involved in our wedding that we can contact as well?

Absolutely! Sposiamovi’s team is dedicated to providing full assistance and expertise throughout your entire wedding planning process. 

Beginning with your initial consultation all the way through to the final touches on your big day, we are always available to answer any questions, provide guidance, and ease any concerns you might have. Our goal is to provide the wedding experience of your dreams.

You can reach out to us whenever needed, and you will also have access to other key Sposiamovi team members who will assist you with the specific aspects of your big day. Whether you need to schedule a last-minute meeting or want to discuss a new idea for your wedding decor, we are here to help. From the moment you choose us as your wedding planner, you can rest assured that we will be with you every step of the way, providing you with the support, guidance, and expertise you need to make your wedding a success.

In which activities are you directly involved leading up to and during the wedding?

Choosing Sposiamovi to plan your wedding means you can expect full assistance and expertise every step of the way. 

Our process involves getting to know our clients first, their story, priorities, and wishes. 
We want to create a wedding that truly reflects your personality and style. 

After garnering a better understanding of your vision, we get to work on finalizing the venues. Our goal is to assure each location is not only beautiful, but also practical for both you and your guests. We then select hotels for your guests and create a personalized website that can be sent to guests via save the dates or invitations, allowing us to keep everyone informed of relevant information. 

Our team then works with you to create a design mood board that reflects your desired aesthetic. Sposiamovi believes that the ambiance and decor are crucial elements that create a lasting impression on your wedding day. 

With the design agreed upon, we then assist in your selection of individual services, such as caterers, florists, musicians, photographers/videographers, beauty professionals, and other service suppliers, providing recommendations based on your specific needs. Each selected vendor will align with your vision, style, and budget, and our well-established relationships with our curated list of local vendors allow for seamless vendor communication and payments. 

How many times will we meet in person before the wedding? Can you still plan our wedding if we don’t have the opportunity to visit before our wedding week? 

We understand that many couples have complex schedules and may not be able to visit Italy in person before their wedding week. We are happy to offer a range of services to ensure you are fully supported with our special expertise in order to plan your dream Italian wedding, no matter where you are based across the globe. 

If you are able to make pre-visits, we typically have three in-person meetings ahead of your big day. During your first visit, you will meet with your wedding coordinator, who will show you potential wedding venues and offer their firsthand experience and advice. This gives you a clear idea of what your event could look like and helps you decide on the perfect Italian wedding venue.

The second meeting usually takes place half way through the planning process. You’ll have the opportunity to sample food, do makeup and hair trials, see flower designs, and meet with vendors such as photographers, videographers, and musicians. This ensures that all the moving pieces are in the right place and that you are entirely satisfied with all of the arranged services. 

The final meeting takes place upon your arrival, just before your big event. We will thoroughly go through your rehearsal, the overall flow of the wedding day, recap all of the services, and share with you the program of events. Our goal is for everyone to know what they need to do, where they need to be, and when they need to be there, ensuring your wedding day runs smoothly and is entirely stress free. 

Even if you are unable to visit Italy before your wedding week, the Sposiamovi team will still help to plan your dream wedding. With the assistance of modern technology such as Zoom/Meet/WhatsApp, we make sure that we have all the information we need to craft a beautiful and memorable event. We also provide frequent updates and check-ins via email and phone, so you feel supported every step of the way, even from a distance. 

Sposiamovi’s overarching goal is to manifest your wedding day in an unforgettable and stress-free way, no matter where you reside in the world. Our dedicated team of wedding planners and coordinators provide full assistance and expertise at every stage of the planning process, whether you are able to visit Italy or are planning from afar.

How is your fee charged and how do you estimate the costs?

It is first important to emphasize that Sposiamovi’s fees are based on the complexity of your wedding event, the number of people involved, the location, and the services you require. When determining this scope, we take into account various factors such as the amount of linked events that need to be planned and coordinated, the overall timeline of your wedding festivities, and the level of customization you are looking for.

Our available packages are comprehensive, including the services of an experienced wedding planner, a co-planner, wedding day coordinators, as well as a dedicated team for guest management, and concierge services for you and your guests. We also guarantee availability on evenings and weekends if necessary, and we keep in touch with our clients by email, telephone, and Zoom, or similar platforms.

Our services also include all necessary inspections and venue walk-throughs with suppliers and, when possible, with you, in order to guarantee optimum event organization and your overall satisfaction. Throughout the duration of the process, we provide you with regular wedding reports and an updated budget to keep you on track and in the loop.

In regards to estimation of costs, we dedicate time to have a detailed phone chat with all clients to better understand their needs, preferences, and requirements. We want to know you, as a couple, your vision, and your budget to better provide you with a tailored proposal that meets expectations and needs.

Can I use vendors not suggested by Sposiamovi?

We are open to working with vendors outside of our recommendation list. However, we want to ensure that the vendors you choose will complement our high standards.

We have teams of professional vendors who have worked together for many years, and we have hand-selected these vendors based on their special ability to deliver unmatched, exceptional service and high quality work. We cannot guarantee the same level of expertise with vendors we have not worked with or vetted ourselves.

Nevertheless, we completely understand that you may have personal preferences or special requests, and the Sposiamovi team is always striving to accommodate your wishes. If you have a vendor in mind, we are happy to review their portfolio and work with you to determine if they meet our standards.

We do ask that for certain key vendors, such as the flower designer, sound and lighting, and general set-up, that may have a significant impact on the event's outcome, we have the final say. This allows us to ensure that everything matches the overall vision for your wedding day.

What can you provide our guests that other planners cannot?

Sposiamovi’s differentiation factor is our unparalleled commitment to delivering the highest possible quality of service. We have over 15 years of experience in planning Italian destination weddings for foreign clients, which is rare to find in Italy. With a large team of planners and coordinators dedicated to making your wedding day as stress-free and unforgettable as possible, you can rest assured that you’re in good hands. 

Your wedding day is not only a special day for you and your partner, but also for your guests. Our in-house guest management services are second to none in the industry. The Sposiamovi concierge team works to ensure each guest has the best possible experience during their stay in Italy. 

We also offer in-house styling services that are not outsourced, ensuring that you have direct contact with our talented stylists who will work closely with you to create your dream wedding. We take great pride in our strong relationships with the best vendors in the industry, and our access to the most exclusive and private venues across Italy is unparalleled.

Lastly, our state-of-the-art digital platform allows for real-time updates on the status of the planning, vendors, contacts, budget, and payments, keeping you in the loop and ahead of the game. You’re in trusted hands!

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Wedding Day

Is the coordinator there from beginning to end on the Wedding Day?

Absolutely! Sposiamovi’s wedding coordinators go above and beyond to ensure that everything runs smoothly, which is why we provide full assistance from setup and preparations up until when the very last guest has left the venue. 

Your wedding day is one of the most important moments of your life, and it’s crucial that every step is guided and every detail handled seamlessly. Our coordinators will be with you on the day, handling any and all unexpected issues and needs that may arise, helping you avoid unnecessary stress and remaining immersed in the beauty of the day. 

Being with you on the day from the beginning to end, our coordinators oversee the entire event, working tirelessly to ensure everything is executed flawlessly according to your vision. From ensuring that all vendors arrive on time to keeping track of the schedule, our team has the expertise and experience needed to make your special day run smoothly. 

What is your bridal assistant service? 

Our bridal assistant service is a one-of-a-kind experience designed to bring you peace of mind on your special day. Included in our consultation fee, this service offers the presence of a personalized bridal assistant from the very start of the wedding day preparations (i.e. when the bride and groom get ready in their hotel rooms).

Your Sposiamovi bridal assistant will coordinate the hair and makeup team, the photographers and videographers, assist the bride and bridesmaids get dressed, deliver bouquets and boutonnieres, pin on any corsages, manage any last minute issues and services, coordinate transport for the bride, groom, and wedding party, and ensure that everybody is on time and looking their best.

Do you handle the unexpected? Are you prepared for any situation?

Absolutely! At Sposiamovi we guarantee that our experienced coordinators have, at minimum, 5 years of planning and coordinating expertise, and are fully prepared to oversee any and all client or vendor emergencies that may arise. Through our over 15 years in the Italian wedding planning industry, we have encountered various unforeseen circumstances, and our expert team has the tools to provide immediate and effective responses to any challenges that come our way. 

One example from a recent wedding involves a couple’s request to play their favorite Bocelli song during the bride’s entrance. On the day of the wedding, however, the church’s P/A system wasn’t working. Instead of panicking, our coordination team thought quickly on their feet and was able to print out sheet music for the requested entrance song and organized a live string quartet a mere hour before the ceremony. The musicians executed the song beautifully, and it was a tremendous success, making the day that much more special for the bride and groom.

What does a typical wedding day look like for the Sposiamovi team?

Our wedding coordinators go above and beyond to guarantee everything runs smoothly on the day of your big event. Our involvement on the day starts from the very beginning, from setup and preparations, leading up until the final guests have left the venue. We take pride in providing a seamless experience for our clients and their guests so you’ll have nothing but awe-inspiring memories to look back on.

On the day of your wedding, our team of on-site coordinators will oversee and manage all details and aspects of the day, from the ceremony to the reception and beyond. 

Our expert bridal assistant is also on-hand to provide full assistance to the bride so they can focus on enjoying the day. This includes helping her with one of the most important parts – getting ready! Our goal is to make sure the bride’s needs are quickly and efficiently met throughout the day so all she needs to think about is enjoying the atmosphere, relaxing, and getting married!

In addition to assisting the bride, our team also coordinates with the entire wedding party to guarantee everyone remains on schedule, the day’s events unfold without issue, and that each important member of the wedding party is in the right place at the right time. 

From the moment the Sposiamovi team arrives on site at the wedding venue, we will be tirelessly working behind the scenes to oversee all preparations, ensuring that all details are set up perfectly, and that all vendors and suppliers are in place in ready, which includes coordinating with the decorations team, florists, caterers, musicians, and photographers, and much more. Perhaps our most important responsibility on the day is always making sure our clients are living in the moment and basking in the beauty of their day. 

Another important aspect of our day-of involvement is managing the flow of guests and events so that the reception runs smoothly. We also handle any unforeseen issues that may arise, so that the couple and their families can relax and enjoy their special day.

Reach out


Are you a foreign based planner looking for a partner in Italy to plan and execute the perfect wedding? As one of the premiere Italian-based wedding planning companies, we understand that when it comes to such occasions, trust is key. 

I am a wedding planner based in the US. Can SposiamoVi partner with me so that I have access to your local resources, vendors and team?

We would be thrilled to partner with you as a foreign-based wedding planner! Planning a wedding from afar is an immense challenge, but with Sposiamovi as a trusted partner, you’ll have access to our local resources, vendors, and teams. Our insider knowledge has been amassed over 15 years in the industry – with our expertise, your clients will certainly have the dream wedding they deserve. 

When it comes to consulting, our specialization is designed with you in mind – we mitigate cultural differences and language barriers, oftentimes a major obstacle in planning a destination wedding. We understand that each planner and their client will have their own unique needs and desires, and we are pleased to assist with our familiarity and expertise of the Italian wedding market, whether it be finding local artisans or other supplies to bring your vision to life. 

One of our offerings is to provide you with a team of skilled, local coordinators who will oversee all wedding details on the ground, so you don’t have to fly your entire team to Italy. Additionally, we offer the unique opportunity for you and your full team to work from our spaces in Italy should you need a dedicated office while planning your client’s weddings. 

Having a trusted partner like Sposiamovi on your side, you’ll have exclusive access to venues that are otherwise inaccessible, ensuring your clients day is unforgettable and truly one-of-a-kind. 

My US based planner also may need help translation when negotiating with vendors. Is this something SposiamoVi can help with?

Absolutely! The Sposiamovi team is pleased to assist your US-based planner with any translation needs they have while negotiating with vendors. Our team is fluent in a host of languages, including English and Italian, which makes us a perfect mediator between your planner and your vendors. Our expertise allows us to ensure smooth communication during negotiations, as well as providing any assistance in understanding contracts and agreements. We are well versed in Italian law as well, guaranteeing you receive the highest quality services and the best prices possible. 

Planning a destination wedding in Italy can be incredibly stressful – the Sposiamovi team is available 24/7 to field any questions or concerns that arise throughout the planning process. Our goal is for your event to run as smoothly and efficiently as possible. We are proud to provide the utmost personalization when it comes to customer service. Place your trust in us – we are here to ensure every detail is accounted for and that your unforgettable wedding is filled with joy and ease. 

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How many locations do you currently have wedding planners in; how big is the team?

We are proud to say that we have over 25 professional wedding planners located across Italy. Each team is regionally-based so we can provide specialized insider knowledge to each of our clients. Regardless of your wedding venue’s location, you can trust that our expert local team members are dedicated to delivering high quality services and attention. 

Perhaps more important than the quantity of our team is the quality that they provide. Each planner is selected with care and precision. Our experts are well-trained professionals with years of experience in planning events and weddings, each with their own unique love, passion, and speciality in the industry. 

Trust and reliability are essential factors during the wedding planning process. This is why we are proud to provide our clients not only with the utmost quality of planning, but also stress-free and personalized services to cater to each client's needs and vision. 

Are there any venues that only SposiamoVi has access to? What are some of the exclusive venues that working with SposiamoVi can gain access to?

We are proud to say that there are a number of venues across Italy that only Sposiamovi has exclusive access to. Our team has worked tirelessly to establish close relationships with some of the most sought after locations throughout the country. 

Some of our exclusive access includes jaw dropping private villas that boast breathtaking views of the Italian coastline. Such venues offer a truly unparalleled elegance and sophistication for discerning couples who desire a celebration of their love that is both blissful and tranquil. 

Additionally, we have an impressive portfolio of lakefront estates that make for magical backdrops, from grand reception halls to manicured gardens. Our majestic venues offer endless possibilities for crafting a bespoke celebration tailored expertly to your style and vision. 

Of course, if you’re on the hunt for something even more majestic, Sposiamovi is happy to provide access to classic castles and historic churches, rich with cultural heritage and Italian flair. These sorts of venues are both iconic and romantic, offering unforgettable wedding ceremonies and receptions. 

Selecting the perfect venue is one of the most important decisions you will make as a couple, and our team is dedicated to helping you find the perfect location that speaks to your vision and budget.



What does your Italian Wedding Concierge Service involve?

What time is our flight/train again? Do you have the number of a taxi? Will you be there to meet us?

We’re here! But your wedding is a day and a half away, what shall we do?

How many guests are coming? Who’s RSVP’d? Does anyone need chasing up?

While you might think of a wedding concierge as someone to assist during your wedding, our dedicated wedding concierge starts working with you and your guests right from the moment we start planning your celebration.
Super attentive, friendly and a fount of local Italian information, your personal concierge provides you and your guests with all the details they need for a standout, stress-free event, even before arriving Italy!

With guests coming from multiple destinations via multiple transport methods, you might think cloning yourself is the only option.
The good news is that your concierge can not only respond to your guests’ travel queries – and recommend or book local transport companies - but arrange for VIP guests to be met, escorted to where they need to be and settled in.

Ensuring your guests are happy and entertained is key for creating an epic wedding experience.
Your concierge can do as little or as much of the leg work as you require, from providing
information on fun local activities to booking experiences for your whole wedding party to enjoy.
Brimming with local knowledge, your concierge can provide information on everything, from inspiring day trips and sight-seeing excursions to the finest Italian wine tasting and cooking experiences.
For family and friends who want to wind down and get ‘wedding ready’ your concierge can also source the best Italian spas and salons for an indulgent pre-wedding pamper.
Once your guests are in town, they’ll also be able to message your concierge for tips and information, so you can step away from your phone and spend time with your partner soaking up the blissful surroundings.

These questions prod many brides-to-be awake at night. As well as looking after your guests, your concierge can keep you up to date with key wedding details.
This includes keeping track of your guest invite list, so you know exactly who has responded and who may need prompting closer to the time.

What kind of problems can my Wedding Concierge solve?

Announcing that you’re getting married in Italy is likely to trigger a torrent questions from excited guests.
Here’s an example:
“You’re getting married in Italy, OMG that’s amazing! Woah, hold on, whereabouts in Italy? How do we get there? Where’s the best place to stay? Where’s the venue? Is that walkable? Is it cobbly? What about shoes?”
One of the principle roles of your concierge is to look after your guests by swiftly and accurately answering all of their questions, so you don’t have to!
As soon as you know the date of your wedding, your concierge will design and develop your own private, personalised wedding website. Here guests can access everything they need to know, from your venue details and guest accommodation options to dress code (including suitable shoes!) and timetable of what’s happening and when.
As more details are confirmed, information is updated, so guests are always in the know. And unlike emails and hard copies which can get lost, your website can be refreshed with a myriad of need-to-know guest information, as well as tips such as, where to find the best local hairdressers and go-to local restaurants and
wine bars.
Keeping your guests furnished with fresh information gives them plenty of time to plan ahead, plus you can focus your energy elsewhere. (Like finding your perfect dress!)

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Let's Chat!

Ready to plan the
wedding of your dreams?

Contact us today to begin the journey of building your dream wedding alla Sposiamovi and experience pure romance in the heart of Italy.

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